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Description
With iOS 16 you can set up automatic groups to better organise your Notes. These can be very sophisticated, with single or multiple filters to help you quickly and efficiently find your notes. For instance, you could have a Smart Folder which groups all notes made in 2022, that have attachments and that contain a certain tag. Then every time you make a new Note that meets these criteria it’ll appear in that folder too. Check out this short tutorial to get started.
Transcript
There are some really powerful new ways to organise your Notes in the Notes app using Smart Folders.
Here’s how it works.
So in the Notes app I’m going to go back onto the main folder overview screen, and from here we’re going to add a brand new folder.
I’ll give it a name, just like normal, and then I’m going to choose Make Into a Smart Folder underneath.
From here we’re going to get a new screen with loads of options on to really fine tune what Notes you want to be in this folder.
So we can choose Notes that have got a certain Hashtag, for example the YouTube hashtag that I used.
We can find Notes that will be made before or after a certain date, ones that have got attachments, ones that are shared, ones have been edited recently…
There’s so many different options here!
And you can combine multiple of these if you want to as well – and you have the choice about whether or not the Note needs to meet all of these requirements or just one of them, by changing it from Any to All or All to Any at the top of your screen.
When you’ve made your set of filters and you create your new Smart Folder, Notes will automatically appear in there if they meet the requirements.
And in the future any new Notes you have will automatically be categorised into the right place as well.
This is a great update to Notes and one that I’m sure I’m going to find lots of uses for.
About Notes
The Notes app is a versatile tool by Apple that allows users to create, organise, and share notes across their devices. It supports features like text formatting, checklists, attachments, and handwriting recognition, making it ideal for capturing and managing a wide range of information.
Video Details
This QuickTip video was recorded on an iPhone 13 Pro
running iOS 16.
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Additional Information
The content used in this video is intended for educational and informational purposes only. All rights to the images, music, clips, and other media used belong to their respective owners. I do not claim ownership over any third-party content used. This video has not been authorised, sponsored, or otherwise approved by Apple Inc.
iPhone, iPad and iPadOS are trademarks of Apple Inc., registered in the U.S. and other countries and regions. iOS is a registered trademark of Cisco Systems Inc. Whilst I have done my best to list all applicable trademarks for this video, in the (hopefully unlikely) event that I have missed any you can find a full list of trademarks registered to Apple Inc. here.
Finally, please note that whilst every effort has been made to ensure the information contained within this video was correct at time of publication, please be aware that as future updates and software changes occur some or all elements of this video may become outdated. I will endeavour to remove videos which are completely obsolete so as not to cause confusion!
iPhone, iPad and iPadOS are trademarks of Apple Inc., registered in the U.S. and other countries and regions. iOS is a registered trademark of Cisco Systems Inc. Whilst I have done my best to list all applicable trademarks for this video, in the (hopefully unlikely) event that I have missed any you can find a full list of trademarks registered to Apple Inc. here.
Finally, please note that whilst every effort has been made to ensure the information contained within this video was correct at time of publication, please be aware that as future updates and software changes occur some or all elements of this video may become outdated. I will endeavour to remove videos which are completely obsolete so as not to cause confusion!
